The Association of International Accountants (AIA) is committed to protecting and respecting your privacy. We handle your personal data with integrity and confidentiality, ensuring appropriate security measures are in place.
We are required to collect information about individuals to carry out our functions as a recognised professional accountancy and membership body and to act in accordance with relevant legislation and regulatory requirements.
This policy together sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is the Association of International Accountants of Staithes 3, The Watermark, Metro Riverside, Newcastle upon Tyne, NE11 9SN, United Kingdom.
AIA is required to adhere to the six principles of data protection, which means that information must be collected and used fairly, stored safely and not be disclosed to any other person unlawfully.
The six principles are:
We may collect and process the following data about you:
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
In general, membership records are kept only for as long as is necessary to:
AIA keeps personal information for as long as individuals remain members of the AIA. After individuals cease being a member, data may be kept for up to 10 years for one of the following reasons:
AIA may keep data for longer than 10 years if it cannot be deleted for legal, regulatory or technical reasons.
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We use information held about you in the following ways:
We may disclose your personal information to any member of our association as defined in section 1159 of the UK Companies Act 2006.
We may disclose your personal information to third parties:
This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at Staithes 3, The Watermark, Metro Riverside, Newcastle upon Tyne, NE11 9SN, United Kingdom or by email at firstname.lastname@example.org.
Our site contains links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The Data Protection Officer
Association of International Accountants
Newcastle upon Tyne